Current Positions

Position Title: HR Officer

Location: Kampala

POSITION SUMMARY: The incumbent will serve as the Human Resource Officer for the Makerere University / Walter Reed Project (MUWRP) located on Plot 42 Nakasero Road.  The individual will serve and train under the immediate supervision of the HR & Administration Manager.  His/her primary responsibility will be to support the Human Resource Office activities of MU/WRP.

 

Required Roles and Responsibilities

 

Human Resource Functions:

Recruitment:

  • In conjunction with the HR& Admin Manager, ensure that there is   timely placement of job posting in the media.
  • Support the HR Office in carrying out the first instance screening of job applications in line with the criteria determined against requirements in the job posting.
  • Support the HR Office in Check references of the candidates.
  • Upon confirmation of the facts, draft offer letters and contracts accordingly.
  • Preparation of induction/orientation packs for new staff.
  • Ensure timely placement of new staff, and follow up on probation periods.
  • Under the guidance of the HR &Admin Manager, give general advice relating to employment terms and conditions, policies and procedures, using the project policy manual.
  • Support the HR office to ensure that all MUWRP employee contracts are updated and the non-renewals are handled as per the policy.
  • Assist with the administration of the initial stages of the staff appraisal exercise (e.g. giving guidance on the process, issuing reminders to departmental heads and supervisors, etc)

 

Time and Attendance:

 

  • Ensure that all staff timesheets are entered in the system in a correct and timely manner.
  • Review monthly time and attendance biometric records and compile report for decision making.
  • Check and maintain attendance registers, leave records and other HR related forms.

 

 

Documentation:

  • Maintain updates staff files/records and ensure confidentiality regarding Human Resources activities and data including leave, pay rise, promotion, confirmation, appraisals, and disciplinary actions.
  • Ensure that staff records are electronically entered in the Electronic HR System.
  • Under the guidance of the HR and Administration manager, draft routine correspondences and Memos and, where necessary, in consultation with HRM
  • Ensure that all personnel files records are entered electronically in the Information system.

 

 

Staff welfare:

  • Support the HR manager to ensure that all new hires are enrolled on the authorised medical scheme.
  • Support the HR manager in organising the Organisation’s Team Building Seminars.
  • Ensure that MUWRP staff work under safe working environment by implementing the MUWRP safety policy.
  • Attend departmental meetings
  • Propose and organize staff into meaningful schemes that enhance their welfare

 

Performance Management and HR Policy implementation:

  • Under the guidance of the HR & Administration manager,   follow up employee concerns, complaints, and coordinate internal investigations and disciplinary meetings to resolve grievances.
  • Under the guidance of the HR & Administration manager, provide counselling to individual staff as and when they are faced with issues that affect their performances at work.
  • Send out reminders and sets out staff appraisal timelines and ensures that recommendations from appraisals are followed up and implemented to achieve desired goals.
  • Effective implementation of the HR & Procedures Manual

 

 

Other responsibilities:

  • Participate in organising international and local meetings, trainings and workshops.
  • Support the front desk and the Admin/ Operations Officer for smooth administrative operations
  • Any other duties as delegated to by the supervisor.

 

 

Required Education and Knowledge

 

  • Degree in Human Resource Management, Administration/office management studies or related field from a recognized University.
  • A Post Graduate Diploma in Human Resource Management from a recognized institution is highly desirable for this position.
  •  At least 3years’ experience working in a busy Human Resource Setting.
  • Must have a very good understanding of the Uganda Labour Laws.
  • Experience in a donor funded organization is an added advantage
  • Good computer knowledge, including but not limited to Ms. Word, Ms. Excel, E-mail and Internet.
  • Highly organized, detail oriented and self-motivated.
  • Familiarity with standard electronic office machines (phones, copier, fax etc)

 

Key Skills:

  • Integrity and confidentiality are a must have.
  • Organizational skills
  • Ability to understand people
  • Empathy
  • Excellent communication skills
  • Ability to multitask
  • Team work

 

SUPERVISORY CONTROLS: The candidate will work under the supervision of the HR& Administration Manager.

 

PHYSICAL CAPABILITIES:

Ability to professionally communicate in writing and verbally or other means as deemed appropriate.

Ability to travel to all MUWRP Sites in Uganda.

 

Interested candidates should download application forms from the website, fill and submit them together with their Application letter, Photocopies of academic qualifications and Curriculum Vitae with 3 referees and send them to:

The HR &Administration Manager

Makerere University Walter Reed Project

Plot 42 Nakasero Road.

P.O. Box 16524 Kampala.

Not later than 27th March 2017.

Only shortlisted candidates will be contacted.